Privacy Policy

1. Scope and Introduction

This Privacy Policy explains how information is handled on the HealthSales Careers public website and recruitment platform, including the online employment application, recruitment correspondence and the administrative tools used to review applications.

It applies to applicants, prospective applicants who begin but do not submit an application, visitors to the public pages, and anyone who receives recruitment communications from us.

Participating companies referenced on this site are independently operated. HealthSales Careers recruits sales professionals for those organizations and does not own or control them.

If you are hired, the organization that employs you will handle your employment information under its own policies. Those policies are separate from this one and are not published here.

2. Who Operates the Platform

HealthSales Careers is the recruitment platform described in this document. The operator's legal name has not yet been published on this page.

The operator is organized in Florida, United States.

How to reach us

• Privacy questions and requests: privacy@healthsalescareers.com
• Recruitment questions: careers@healthsalescareers.com
• Application assistance: careers@healthsalescareers.com

3. Information We Collect

Identifiers and contact information

• First and last name
• Email address
• Mobile telephone number
• WhatsApp number, if you provide one
• City, state or province, and country
• Preferred contact method
• Referral name, if you were referred

Professional and employment information

• Resume, and an optional cover letter
• Recent position, employer, employment dates, responsibilities and reason for leaving
• Years and types of sales experience, including high-value sales experience
• CRM platforms used and depth of use
• Industry experience, including healthcare or aesthetics experience
• Language proficiency and the languages you sell in
• Quota, call-volume and closing-rate information you choose to provide
• LinkedIn or portfolio URLs, if you provide them
• Professional references, only if we request them later in the process

Application and availability information

• Confirmation that you are at least 18
• Work authorization response and sponsorship response
• Preferred employment type and work arrangement
• Weekly hours, available days, and evening or weekend availability
• Compensation expectations and comfort with commission, goals and call monitoring
• Remote workspace, equipment and connectivity responses
• Preferences about which participating companies and service areas interest you
• Earliest start date, notice period and current employment status
• How you heard about the position

Applicant-provided content

• Written answers to three sales scenarios
• An optional recorded audio introduction
• Any message or document you send us about your application

Recruitment evaluation information

• An automated organizational score calculated from your structured answers
• Manual scores entered by reviewers for your written scenarios and optional audio
• Interview records and interview scorecards
• Recruitment status and status history
• Internal recruitment notes
• Communication and email delivery history
• Review flags, including duplicate-application indicators
• Assignment of your record to a recruiter or hiring contact

Internal recruitment evaluations — scores, rankings, reviewer notes, scorecards and flags — are not shown to applicants and are not published anywhere on the public site.

Technical information

• Timestamps for submission, status changes and administrative actions
• IP address and browser user-agent recorded with administrative activity for security and accountability
• Session information for signed-in administrators
• Spam-prevention signals from a hidden form field and duplicate-submission checks
• Error and diagnostic information generated when part of the site fails

We do not request Social Security numbers, financial account details, government identification numbers or medical records through the public application. Application information is ordinary recruitment information, not medical or patient information.

4. Sources of Information

• You, when you complete the application form
• Documents and audio you upload
• Recruitment correspondence between you and our team
• Authorized recruiters and hiring personnel who record notes, interview outcomes and scores
• Authorized contacts at participating companies, where they are involved in the hiring decision
• A person who refers you, where you identify them on the application
• Public professional profiles you link to, when reviewed for job-related purposes
• Technical systems used to operate, secure and troubleshoot the platform

We do not currently obtain background checks, consumer reports, criminal-record information or third-party screening reports through this platform. If any of those processes is introduced, we will publish a new version of this policy and provide any separate notice or authorization the law requires before it applies to you.

5. How Information Is Used

• Receiving and managing your application
• Reviewing your qualifications for the position you applied to
• Organizing and prioritizing applications for review
• Communicating with you about your application
• Scheduling, conducting and documenting interviews
• Matching candidates with participating companies that have relevant openings
• Evaluating job-related experience, language ability and availability
• Maintaining recruitment records
• Detecting duplicate submissions and preventing fraudulent or automated applications
• Securing the platform and the private files stored in it
• Troubleshooting problems and improving reliability
• Responding to privacy requests and applicant questions
• Meeting applicable legal and recordkeeping obligations
• Establishing, exercising or defending legal claims
• Producing aggregated or anonymized operational reporting that does not identify you

Applicant information is not added to patient or consumer promotional marketing lists merely because someone submits an employment application.

We may use information for an additional purpose where the law requires it, where it is necessary to protect the security or integrity of the platform, or where it is needed to respond to a legal claim.

6. Automated Scoring and Human Review

Automated scoring helps authorized recruitment personnel organize applications. Employment decisions require human review.

The platform applies a structured, rules-based score to the answers you give on the application form. It is a fixed scoring rubric configured by our administrators — it is not artificial intelligence, and it does not learn from previous applicants.

• Scoring considers job-related factors such as language proficiency, relevant sales experience, high-value sales experience, CRM experience, industry experience and availability against the posted schedule.
• Written scenario answers and the optional audio introduction may receive manual scores entered by a reviewer.
• Review flags can mark a record as needing human attention, for example a possible duplicate application.
• A score or ranking never creates an offer and never rejects an applicant on its own.
• Separately from that rubric, our recruiters may use AI tools internally to help review your written scenario answers against a job-related rubric, to help estimate whether an answer was likely written with substantial AI assistance, and to help suggest which participating organization your experience may suit. These AI outputs are advisory notes for a human reviewer. They are never shown to you, never published, never used as the sole basis for any decision about you, and they never reject, advance or rank you automatically.
• AI review is limited to the job-related answers you provide. It is not used to infer any protected characteristic, and any concern raised by an AI output is confirmed by a person before it affects how your application is handled.
• Authorized recruitment personnel make every hiring decision, together with the relevant hiring organization.

If you have a question about how your application was reviewed, contact careers@healthsalescareers.com or privacy@healthsalescareers.com. Where the law gives you a right to information about automated processing, we will respond to that request.

We do not represent the scoring rubric as unbiased, error-free or independently audited. It is decision-support for human reviewers.

7. How Information Is Disclosed

• Authorized HealthSales Careers recruitment personnel
• Authorized hiring personnel at the participating companies considering your application
• Cloud hosting, database and file-storage providers that run the recruitment platform
• A transactional email provider used to deliver recruitment correspondence
• Professional advisers, such as legal counsel, where needed
• Legal, regulatory or law-enforcement authorities where disclosure is required
• Parties to a legitimate business transaction such as a merger or transfer of the recruitment operation, where permitted by law and subject to appropriate protection

Access inside the platform is limited by role. Recruiters and super administrators can review applicant records; hiring managers can see only the applicants assigned to them; internal notes marked internal are further restricted. Uploaded resumes, cover letters and audio files are held in private storage and are reachable only through short-lived links issued to authorized personnel.

We do not publish vendor credentials or detailed security architecture on this page.

8. Selling, Sharing, Advertising and Marketing

Our advertising, analytics and marketing behavior is under verification. Until that review is complete we do not publish an absolute statement about selling or sharing. What we can state today is operational: application data is used for recruitment, and no advertising or marketing audience upload is part of the application workflow.

Applicant information is not added to patient or consumer promotional marketing lists merely because someone submits an employment application.

9. Cookies, Analytics and Technical Services

Our cookie, analytics and tracking behavior is currently being verified. Until that review is complete this page does not make claims about which non-essential technologies are or are not in use. Ask us at the privacy contact below if you need current detail.

10. Data Retention

How long an application record is kept depends on the recruitment purpose it still serves, the applicant's status, applicable employment-record obligations, potential or actual legal claims, legal holds, requirements of the participating organization involved, the retention policy configured by our administrators, and our security and audit obligations.

Applicant records are generally retained for up to 12 months after the relevant recruitment activity or decision, unless a longer period is required or permitted for legal compliance, dispute resolution, security, a legal hold, or another legitimate recruitment purpose.

How different records are treated

• Submitted applications remain available to authorized recruitment personnel while the application is under consideration.
• Rejected or withdrawn applications are retained for the period needed for recordkeeping and legal-claim purposes, then deleted or anonymized.
• Records for applicants who are hired by a participating organization may be retained under that organization's employment recordkeeping requirements.
• Temporary uploads from applications that are never submitted are removed on a short cycle.
• Communication logs and email delivery records are retained to evidence recruitment correspondence.
• Security and audit records are retained separately, may outlive the application record, and are limited to what is needed for accountability.
• Anonymized records no longer identify an applicant and may be retained for operational reporting.

A legal hold placed on a record suspends deletion and anonymization until the hold is cleared. A deletion request does not override retention that is legally required, needed to establish, exercise or defend legal claims, or covered by an active legal hold; where that applies we tell you and delete the record once the obligation ends.

11. Security, Applicant Rights and Requests

We use administrative, technical and organizational safeguards appropriate to the nature of recruitment information: access is role-restricted and enforced at the database level, uploaded files are stored privately rather than on public URLs, administrative activity is recorded in an append-only audit log, and privileged actions are limited to a small number of authorized accounts. No method of storage or transmission is completely secure, and we do not promise perfect security.

We do not claim HIPAA, SOC 2, ISO or encryption certification, and we do not claim regulatory approval or endorsement of this platform.

Requests you can make

• Ask for access to the application information we hold about you
• Ask us to correct information that is inaccurate
• Ask us to delete your application record
• Ask us to anonymize your record instead of deleting it
• Ask for a copy of your application data in a portable file
• Ask for information about how your application was processed
• Withdraw your application from consideration
• Ask us to review information you believe is inaccurate
• Exercise other rights available where you live

The tools that fulfil these requests exist in our administrative system: authorized personnel can export a complete copy of an applicant record, anonymize it, or permanently delete it together with the stored files.

Send requests to privacy@healthsalescareers.com. Rights vary by jurisdiction and can be subject to verification, legal exceptions and recordkeeping obligations.

Before we act on a request we take reasonable steps to confirm that the request comes from you or your authorized agent, generally by matching details already in your application and corresponding through the contact information on file. We do not describe those checks in more detail here, because doing so would help someone impersonate an applicant.

12. Jurisdictional Disclosures, Changes and Contact

Other reviewed jurisdictions

Supplemental disclosures apply for applicants in: Florida, United States. Contact privacy@healthsalescareers.com for the supplemental notice that applies to you.

Where applications are accepted

• Countries: United States

Changes to this policy

We may update this policy. Material changes are published as a new version with a new effective date, and the effective and last-updated dates at the top of this page always describe the version you are reading. Earlier versions are retained in our records.

Contact

• Privacy questions and requests: privacy@healthsalescareers.com
• Recruitment questions: careers@healthsalescareers.com
• Application assistance: careers@healthsalescareers.com